1. Who we are
Working Rite is committed to protecting your personal information and respecting your privacy.
We collect and use personal information about people who apply for roles with Working Rite so that we can manage our recruitment and selection process.
This notice explains what information we collect about you as an applicant, why we need it, how we use it, who we may share it with, where we hold it, how long we keep it and your data protection rights.
2. What information do we collect?
When you apply for a role with Working Rite, we may collect:
your name and contact details;
information contained in your application form, CV or supporting statement;
your employment history and experience;
your education, qualifications and training;
information about your skills and suitability for the role;
information you provide during the interview and selection process;
interview notes and assessment information;
information about reasonable adjustments or support you may require during the recruitment process;
equality and diversity monitoring information, where collected; and
any other information you choose to provide as part of your application.
We will only collect information that we need to manage the recruitment and selection process.
If you are offered a role with Working Rite, we may then need to collect additional information, such as references and information required to complete appropriate pre-employment checks.
Once you become an employee, the personal information we hold about you will be managed in accordance with our Employee Privacy Notice.
3. Where do we get your information?
During the application and selection process, we normally receive your personal information directly from you.
Where you are offered a role, we may also receive information from other appropriate sources, such as:
referees; and
organisations involved in relevant pre-employment checks.
Where information comes from another source, we will handle it in accordance with data protection law.
4. Why do we use your information?
We may use your personal information to:
receive and manage your application;
communicate with you about the recruitment process;
assess your skills, experience and suitability for the role;
shortlist applicants;
arrange and conduct interviews or other selection activities;
record and assess interview or selection information;
make recruitment decisions;
make reasonable adjustments during the recruitment process where appropriate;
monitor our recruitment processes, where applicable;
maintain appropriate recruitment records; and
meet relevant legal or regulatory requirements.
If you are offered a role, we may use additional information to complete appropriate pre-employment checks and prepare for your appointment.
Once you become an employee, the Employee Privacy Notice will apply to the information Working Rite uses to manage your employment.
5. Our legal reasons for using your information
Data protection law requires Working Rite to have a lawful basis for using your personal information.
The appropriate lawful basis will depend on why your information is being used.
Where we process special category information about you, such as health information relating to reasonable adjustments or certain equality and diversity information, we must also identify an appropriate additional condition for processing it.
6. Who might we share your information with?
Your application and recruitment information will only be accessed by members of the Working Rite hiring team who need it to manage and assess your application.
We will not share your recruitment information with other organisations unless we are required to do so by law.
If you are offered a role, we may need to obtain additional information, such as references and appropriate pre-employment checks. We will explain how your information will be used at that stage.
7. Where do we hold your information?
Your personal information may be held securely within Working Rite's electronic systems and, where appropriate, by organisations providing services to us.
We take appropriate measures to protect your personal information and restrict access to those who need it for their role.
Where we use external organisations to store or process personal information on our behalf, we take appropriate steps to ensure that your information is handled securely and in accordance with data protection requirements.
8. How do we keep your information secure?
Working Rite takes appropriate measures to protect personal information from accidental loss, unauthorised access, alteration, disclosure or misuse.
Access to recruitment information is restricted to those who require it for the recruitment and selection process.
9. International transfers
Some of the systems or service providers we use may involve personal information being stored or accessed outside the UK.
Where this happens, Working Rite will ensure that appropriate data protection arrangements are in place in accordance with applicable data protection requirements.
10. How long do we keep your information?
Working Rite will only keep your personal information for as long as it is needed for the purposes for which it was collected, and to meet any legal, regulatory or other requirements that apply.
The length of time we keep information varies depending on the type of information and why we hold it. Our retention periods are set out in Working Rite's Data Retention Schedule.
When personal information is no longer required, it will be securely deleted, destroyed or anonymised, as appropriate.
If you become an employee, relevant recruitment information that needs to form part of your employment record will then be retained in accordance with the applicable employee retention requirements.
11. Your rights
You have rights over your personal information.
Depending on the circumstances, these can include the right to:
be informed about how we use your information;
access personal information we hold about you;
ask us to correct inaccurate or incomplete information;
ask us to delete information in certain circumstances;
ask us to restrict how information is used in certain circumstances;
object to certain uses of your information;
receive certain information in a portable format, where applicable; and
withdraw consent where consent is the lawful basis we are relying upon.
Not all rights apply in every circumstance.
If you would like to exercise any of these rights, please contact us using the details below.
12. Where we rely on consent
Where Working Rite relies on your consent to use information for a particular purpose, we will clearly explain what you are consenting to.
You can withdraw your consent at any time where consent is our lawful basis for processing.
Withdrawing consent will not affect processing that lawfully took place before consent was withdrawn.
13. Contact us
If you have questions about how Working Rite uses your information or would like to exercise your data protection rights, please contact:
Working Rite
Unit 1, 1a Northinch Court
Glasgow
G14 0UG
Email -info@workingrite.co.uk
Tel - 0141 737 2869
13. Complaints
If you are concerned about how Working Rite has handled your personal information, please contact us so that we can consider your concerns. You also have the right to raise a concern with the Information Commissioner's Office (ICO), the UK's data protection regulator. https://ico.org.uk/
14. Changes to this Privacy Notice
We may update this Privacy Notice where our use of personal information changes or where changes are required to reflect legal or regulatory requirements. The most current version will be made available through Working Rite's appropriate information channels. Our full privacy statements can be found on our website www.workingrite.co.uk